{"id":20910,"date":"2019-11-08T13:41:51","date_gmt":"2019-11-08T13:41:51","guid":{"rendered":"https:\/\/helpfuldigital.com\/?p=20910"},"modified":"2020-05-13T14:16:34","modified_gmt":"2020-05-13T13:16:34","slug":"helpfuls-second-firebreak-what-we-did-differently","status":"publish","type":"post","link":"https:\/\/helpfuldigital.com\/fr\/helpfuls-second-firebreak-what-we-did-differently\/","title":{"rendered":"Helpful&#8217;s second firebreak"},"content":{"rendered":"<p>Last year, we had our first Helpful Firebreak, where the build team took 2 weeks from the usual project work to focus on internal projects.<\/p>\n<p>You can <a href=\"https:\/\/helpfuldigital.com\/fr\/helpfuls-first-firebreak-what-we-learned\/\">read about the highlights of our first Firebreak<\/a>.<\/p>\n<p>This year we did things slightly differently, based on our learning from 2018.<\/p>\n<h2>What was different?<\/h2>\n<h3>1 week instead of 2<\/h3>\n<p>We found last year that over 2 weeks there were too many distractions and project work whereas a week would be easier to focus. We held the firebreak during a quiet week so we could solely focus on firebreak tasks. For projects that overlapped with the firebreak, we ensured we gave plenty of warning to clients that we wouldn&#8217;t be available.<\/p>\n<h3>Refining the list of projects<\/h3>\n<p>We had a planning meeting the week before where we came prepared with what we wanted to work on. We all shared our ideas and discussed where there was overlap and the potential to team up. This meant there were fewer projects but more of a chance of getting tangible results.<\/p>\n<h2>What we did<\/h2>\n<h3>Accessibility guidance &#8211; Katie<\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-20192 size-thumbnail alignleft\" src=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Katie-Humphries-150x150.jpg\" alt=\"Katie Humphries\" width=\"150\" height=\"150\" srcset=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Katie-Humphries-150x150.jpg 150w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Katie-Humphries-300x300.jpg 300w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Katie-Humphries-768x768.jpg 768w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Katie-Humphries-12x12.jpg 12w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Katie-Humphries-700x700.jpg 700w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Katie-Humphries.jpg 1000w\" sizes=\"auto, (max-width: 150px) 100vw, 150px\" \/><\/p>\n<p>There are new accessibility requirements arriving in September for public sector bodies. The feedback from clients is that there was no plain-English information online about what they needed to do. We used the firebreak to learn in detail what the new requirements entailed and wrote a guide which we emailed out to clients.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-21449\" src=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/09\/Screenshot-2019-11-08-at-14.24.20-1024x368.png\" alt=\"Snippet from Helpfuls accessibility guide\" width=\"1024\" height=\"368\" srcset=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/09\/Screenshot-2019-11-08-at-14.24.20-1024x368.png 1024w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/09\/Screenshot-2019-11-08-at-14.24.20-300x108.png 300w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/09\/Screenshot-2019-11-08-at-14.24.20-768x276.png 768w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/09\/Screenshot-2019-11-08-at-14.24.20-1400x503.png 1400w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/09\/Screenshot-2019-11-08-at-14.24.20.png 1888w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>You can\u00a0<a href=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/09\/Accessibility-requirements-2019-Helpful.pdf\">download our accessibility guidance here<\/a>.<\/p>\n<h3>Twig &#8211; Anthony<\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-20202 size-thumbnail alignleft\" src=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/aom-150x150.jpg\" alt=\"Anthony O'Malley\" width=\"150\" height=\"150\" srcset=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/aom-150x150.jpg 150w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/aom-300x300.jpg 300w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/aom-12x12.jpg 12w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/aom.jpg 500w\" sizes=\"auto, (max-width: 150px) 100vw, 150px\" \/>Something I\u2019ve been keen to implement at Helpful for some years is separation of concerns within WordPress themes, specifically separation of presentational code (HTML) from logic (PHP) in the same way that styling (CSS) and DOM manipulation (JS) are forever separated.<\/p>\n<p>As the Helpful build team expanded over the last year, the need for separation became more pronounced &#8211; one developer might need to wait for another to finish, two code bases might need stitching together, indeed code resembling a fresh spagbol might need detangling in order to make a tiny design tweak.<\/p>\n<p>For Firebreak I built a WordPress theme using <a href=\"https:\/\/www.upstatement.com\/timber\/\">Timber<\/a>. Timber is a WordPress plugin that allows for the use of Twig, a PHP templating language, within the theme folder (h\/t to <a href=\"https:\/\/twitter.com\/matpassmore\">Mat Passmore<\/a> for reigniting interests). A bunch of tricky templates didn&#8217;t take long to prepare with the help of <a href=\"https:\/\/helpfuldigital.com\/fr\/author\/serena\/\">Serena Piccioni<\/a>, and my overall impression was that we\u2019d ended up with a much cleaner more maintainable codebase &#8211; meat and potato if you will, rather than a linguine (sorry, Serena).<\/p>\n<p>I&#8217;m happy to say as of November 2019 we&#8217;ve already implemented on three projects.<\/p>\n<h3>Intranet audit &#8211; Howard<\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-56 size-thumbnail alignleft\" src=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/04\/Howard-Gossington-150x150.jpg\" alt=\"Howard Gossington\" width=\"150\" height=\"150\" \/><\/p>\n<p>I worked with Katie to help make the Helpful Intranet more useful for colleagues. Our intranet contains staff policies, plus answers to questions that folks shouldn\u2019t have to bother colleagues about (like \u2018How do I connect to the WiFi\u2026?\u2019)<\/p>\n<p>Like many websites, our intranet has expanded steadily over the years. As content creators, we\u2019re often keen to add new pages. But it\u2019s easy to forget to update them \u2013 for example when an internal process changes, or a third-party tool gets a snazzy redesign.It\u2019s also easy to forget to check how a new page might overlap with content already on the site. So, for firebreak 2019, we decided to review and update our intranet content based on <i data-stringify-type=\"italic\">needs<\/i>.<\/p>\n<p>We chose what we thought were the top 30 user and business needs. We created new pages or amended existing ones to meet those needs. This cut the number of pages by about 75%. We assigned each page to one or more of 4 categories (down from 9 before). These were: \u2019How do I?\u2019, \u2018Marketing\u2019, \u2018Office and company info\u2019, \u2018Staff policies\u2019.<\/p>\n<p>There are bound to be needs we\u2019re not meeting, so we\u2019ll keep on iterating and improving based on feedback. The intranet will never be \u2018finished\u2019. Just like any website.<\/p>\n<h3>Accessibility audit tool &#8211; Calum<\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-20188 size-thumbnail alignleft\" src=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Calum-Ryan-150x150.jpg\" alt=\"Calum Ryan\" width=\"150\" height=\"150\" srcset=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Calum-Ryan-150x150.jpg 150w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Calum-Ryan-300x300.jpg 300w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Calum-Ryan-768x768.jpg 768w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Calum-Ryan-12x12.jpg 12w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Calum-Ryan-700x700.jpg 700w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Calum-Ryan.jpg 1000w\" sizes=\"auto, (max-width: 150px) 100vw, 150px\" \/>The idea for creating an accessibility audit came about following examination of different ways to record and present accessibility checks on websites. The accessibility checking tools available and their output was somewhat too overwhelming and not really user friendly.<\/p>\n<p>For Firebreak we therefore decided to make a web-based prototype audit, presenting a more digestible presentation with specific details of different checks, issues and possible way to fix them. Besides learning about what to include in an accessibility audit, it also provided the opportunity to expand on features for our components library, figure out some new approaches to single page navigation and customisable user options for print layout.<\/p>\n<h3>Proposals &#8211; Steph<\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-21346 size-thumbnail alignleft\" src=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/10\/Steph-Gray-new-150x150.jpg\" alt=\"Steph Gray\" width=\"150\" height=\"150\" \/><\/p>\n<p>It can be tricky in a small team tracking down up to date examples and descriptions of our methods that wecan use in reply to a client brief. It&#8217;s complicated by the range of formats we need to provide these in: 100 word answers, full page descriptions with examples, with or without diagrams. Plus, with copy\/paste reuse there&#8217;s always the risk of embarrassing mistakes under time pressure. Previously, we hunted for this material in Google docs and old proposals on Dropbox, and racked our own project memory, but it felt inefficient and fraught with risks.<\/p>\n<p>For Firebreak, I thought I&#8217;d try creating an internal library of proposal material using WordPress&#8217; new Gutenberg editor, but realised that Gutenberg&#8217;s unstructured block model wasn&#8217;t right here: we need more structure to organise those snippets of text. What I came up with was a basic theme using Advanced Custom Fields to structure short\/long form snippets with examples and image galleries, backed up with ACF&#8217;s handy front-end editing functions to enable easy updates when snippets are expanded or improved.<\/p>\n<h3>Trello &#8211; Matty<\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-20195 size-thumbnail alignleft\" src=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Matty-Maxwell-2-150x150.jpg\" alt=\"Matty Maxwell\" width=\"150\" height=\"150\" srcset=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Matty-Maxwell-2-150x150.jpg 150w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Matty-Maxwell-2-300x300.jpg 300w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Matty-Maxwell-2-768x768.jpg 768w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Matty-Maxwell-2-12x12.jpg 12w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Matty-Maxwell-2-700x700.jpg 700w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/05\/Matty-Maxwell-2.jpg 1000w\" sizes=\"auto, (max-width: 150px) 100vw, 150px\" \/>We use <a href=\"https:\/\/trello.com\/\">Trello<\/a> for all sorts of things within the office but probably the most important is, during a web build, as a shared workspace between us and our clients. We felt this was a good time to have a fresh look with a goal of making the &#8216;journey&#8217; as transparent as possible for the client, providing explanation of what&#8217;s happening along the way in plain English, while also allowing the team to communicate at a fairly granular level.<\/p>\n<p>The use of labels allows all to see who is responsible, at a team level (individuals generally join and leave cards as necessary), and where the card slots in terms of stage. We loosely follow the agile methodology of breaking projects up into more accessible chunks and organising based on when they are happening. In addition to this we also included a &#8216;Reference &amp; Questions&#8217; column for easy access to branding material for example and also for clients to pose queries not directly related to a card already in the timeline.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-21441\" src=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/09\/Trello-template-share-1024x755.png\" alt=\"A snapshot of an example build template\" width=\"1024\" height=\"755\" srcset=\"https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/09\/Trello-template-share-1024x755.png 1024w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/09\/Trello-template-share-300x221.png 300w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/09\/Trello-template-share-768x566.png 768w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/09\/Trello-template-share-1400x1032.png 1400w, https:\/\/helpfuldigital.com\/wp-content\/uploads\/2019\/09\/Trello-template-share.png 2022w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h2>Would we do anything differently next year?<\/h2>\n<p>This years firebreak worked well and so I think we&#8217;d try it again in the same format next year. We got a lot done in the week and some of the projects have transformed the way we work.<\/p>\n<p>As Helpful continues to grow, we may split the firebreak over two weeks with different teams, so we are able to continue with projects and are less distracted by inevitable support tickets.<\/p>","protected":false},"excerpt":{"rendered":"<p>Last year, we had our first Helpful Firebreak, where the build team took 2 weeks from the usual project work to focus on internal projects. You can read about the highlights of our first Firebreak. This year we did things slightly differently, based on our learning from 2018. What was different? 1 week instead of [&hellip;]<\/p>","protected":false},"author":14,"featured_media":21024,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[11],"tags":[132],"class_list":["post-20910","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-helpful"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Helpful Digital - Helpful&#039;s second firebreak<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/helpfuldigital.com\/fr\/helpfuls-second-firebreak-what-we-did-differently\/\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Helpful Digital - Helpful&#039;s second firebreak\" \/>\n<meta property=\"og:description\" content=\"Last year, we had our first Helpful Firebreak, where the build team took 2 weeks from the usual project work to focus on internal projects. 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